Most printers won’t accept a Microsoft Word or Publisher file (or anything Microsoft) because using the file depends on several factors:

  1. Does the printer have the same version of MS Word or Publisher you have? If not, your copy can skew out of alignment very easily.
  2. Does the printer have the same fonts you have? This is key because Microsoft is not capable of embedding fonts in a .PDF file.
  3. Does the printer print only in four-color (CMYK)? If so, you’re out of luck; Microsoft documents only use three-color (RGB).
  4. Does the printer need a high-resolution file? If so, you may be out of luck again. Around 2012, as Microsoft became more readily used for professional printing, versions started including a way to change the resolution of images; Depending on your version, this may not be so easy to find. Sometimes Microsoft will compress the file resolution as it creates your .PDF file, which may result in fuzzy images and text.

Written by Lisa Raymond

Lisa Raymond

Lisa Raymond is the owner of Visibly Media LLC, a marketing company specializing in social media and inbound marketing strategies. She has 20+ years background in print and website graphic design. Lisa is a member of the Social Media Marketing Society, AmSpirit Business Connections, and Toastmasters International. Lisa is a fanatic about sharing new ideas & tips about social media to business owners and has given presentations at both The Hive @ Central in Phoenix and THINKspot! in Mesa, as well as presented about social media to Toastmasters District 3. Lisa has been married to the love of her life, Michael, for over 25 years; she is a mom of 4 (two still at home, one a proud Marine!), and is a proud grandma of a beautiful granddaughter and grandson! Lisa is THE QUEEN in her realm of organized chaos!